Privacy Policy
Last updated: 28 October 2026
1. Introduction
This Privacy Policy explains how this community forum collects, uses, stores, and protects personal information when you visit, register for, or participate in the forum. We aim to respect the privacy of our members and process personal data in accordance with applicable data protection laws, including the General Data Protection Regulation (GDPR), where applicable.
2. Information We Collect
When you register for or use this forum, certain information may be collected and processed, including:
- Account information: Your username, email address, password hash, registration date, and account preferences.
- Profile information: Any optional information you choose to provide, such as an avatar, biography, profile fields, birthday, signature, or status.
- Forum activity: Discussions, posts, replies, uploaded files, reactions, and other contributions you make.
- Technical information: IP addresses, access timestamps, authentication data, and other technical information that may be processed by the forum software or its extensions.
- Community features: Information associated with points, achievements, check-ins, private messages, notifications, or other enabled extensions, where applicable.
Members are not required to provide their real names. However, an email address or information voluntarily included in a username, profile, post, or uploaded file may identify a member personally.
3. How We Use Information
Personal information is processed to operate and maintain the forum, manage user accounts, authenticate members, facilitate discussions, prevent abuse, enforce community rules, maintain security, and provide enabled community features.
Information may also be processed when necessary to investigate security incidents, respond to support requests, comply with legal obligations, or establish, exercise, or defend legal claims.
4. Email Addresses and Passwords
Email addresses are used primarily for account registration, verification, account recovery, and essential account-related communications. They may contain a member's real name, but members are not required to use an email address that includes their name.
Passwords are handled by the forum software and should be stored as password hashes rather than readable text. Members should never share their passwords with other users or administrators.
5. Public Contributions and Uploaded Content
Discussions, posts, usernames, profile information, and uploaded files may be visible to other members or the public, depending on forum permissions and settings. Members should avoid publishing personal information they do not wish to disclose.
Deleting or anonymizing an account does not necessarily remove all previously published content. Depending on the applicable settings, content may remain available in discussions, quotations, replies, backups, or files accessible to other users.
6. Cookies and Similar Technologies
The forum software and its extensions may use cookies or similar technologies to maintain login sessions, remember preferences, support security, and provide forum functionality. Third-party services or extensions may also use their own technologies, depending on what is installed and enabled.
Strictly necessary cookies may be required for the forum to operate. Where applicable law requires consent for other cookies or similar technologies, the relevant consent requirements should be followed.
Members can manage cookies through their browser settings. Blocking certain cookies may prevent some forum features from working correctly.
The cookies and similar technologies used on this forum may change over time as features are added, modified, or disabled. The forum administration reserves the right to enable, disable, or modify cookies as necessary for the operation, security, and functionality of the forum, subject to applicable data protection and cookie consent requirements.
7. Hosting and Third-Party Services
This forum is hosted using FreeFlarum, a third-party forum hosting service. The hosting provider and the underlying forum software may process technical information and account data as necessary to provide, secure, and maintain the service.
Information may also be processed by third-party services or extensions enabled on the forum. The forum administrator does not necessarily control the internal data practices of these providers. Members should consult the applicable provider privacy policies for further information.
8. Legal Basis for Processing
Where the GDPR applies, personal data is processed on an appropriate legal basis, which may include performing the agreement associated with providing a forum account, pursuing legitimate interests in operating and securing the community, complying with legal obligations, or obtaining consent where consent is required.
The appropriate legal basis depends on the specific processing activity and circumstances.
9. Data Retention
Personal information is retained for as long as reasonably necessary to operate the forum, maintain accounts, preserve community discussions, enforce community rules, meet legal obligations, and resolve disputes.
Retention periods may differ between types of information. Technical logs, backups, and records held by hosting providers may be retained according to their own operational and security policies.
10. Account Anonymization and Erasure
Where supported by the forum's GDPR data management extension, members may request an export of their personal data, anonymization of their account, or deletion of their account, subject to applicable law and the capabilities of the forum software.
Anonymization is intended to remove or disassociate identifying information while allowing certain community records to remain. Depending on the extension's configuration, this may include removing profile information, changing account details, removing IP addresses from posts, revoking authentication credentials, and clearing other identifying data.
Account deletion is a more extensive action that may permanently remove the account and associated records supported by the extension. It may also remove posts, uploaded files, tokens, points, transaction records, or other associated information, depending on the configured deletion actions.
Neither process should be assumed to erase every copy of every piece of information. Public content, quoted material, files retained by other users, backups, and records held by hosting providers may require separate handling. Where personal data must be erased under applicable law, appropriate steps will be taken within the administrator's control.
11. Your Data Protection Rights
Depending on your location and applicable law, you may have the right to request access to your personal data, receive a copy of it, correct inaccurate information, request erasure or restriction of processing, object to certain processing, withdraw consent where processing relies on consent, or request data portability.
These rights are subject to applicable legal conditions and exceptions. To exercise a right or ask a privacy-related question, contact the forum administration through the available forum contact channels.
12. Data Security
Reasonable measures are taken within the forum administrator's control to protect account information and community data. These measures may include access controls, account security features, software maintenance, and moderation procedures.
No online service can guarantee absolute security. Members should use strong, unique passwords and enable two-factor authentication where available.
13. Age Requirements and Younger Users
This forum is intended for individuals aged 16 and older. By registering for or using the forum, members confirm that they meet this minimum age requirement.
We do not knowingly permit individuals under the age of 16 to maintain accounts on the forum. If the administration becomes aware that an account belongs to someone below the minimum age, appropriate action may be taken, including restricting or removing the account.
If you believe that someone under the minimum age has registered or provided personal information to the forum, please contact the forum administration so the matter can be reviewed.
The minimum age requirement does not remove any additional protections or obligations that may apply under the data protection laws of a member's country of residence.
14. International Data Transfers
Depending on the location of the hosting provider and any enabled third-party services, information may be processed or stored in countries outside your own. Where required by applicable law, appropriate safeguards must be used for international transfers of personal data.
15. Changes to This Policy
This Privacy Policy may be updated when the forum's features, hosting arrangements, legal requirements, or data processing practices change. The latest version will be published on this page, together with an updated revision date.
16. Contact
For questions about this Privacy Policy, personal data, or requests concerning your account, contact the forum administration through the contact methods available on the forum.
